Platform Overview

Everything your school needs. One platform.

ShuleMS replaces your spreadsheets, WhatsApp groups, receipt books, and disconnected tools with a single, integrated system.

Dashboard Preview

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payments

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Student Management & Admissions

Digitalize the student lifecycle from initial inquiry to graduation with a unified record system.

check_circle100% Paperless Onboarding
check_circleAutomated Student ID Generation
check_circleGuardian & Family Linking

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Smart Admissions

Online application portals with document verification, OTP login, vacancy publishing, and automated admission letter generation.

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Student Profiles

Comprehensive profiles including photos, documents, medical info, disciplinary history, and guardian details.

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Attendance Tracking

Daily attendance marking by class with absence reason tracking, trend analysis, and instant SMS alerts to parents.

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Transfers & Archive

Handle student transfers between schools and streams, dormitory assignment, and archive records without losing historical data.

Finance & Fees (with M-Pesa)

Seamless revenue collection and financial transparency designed for the Kenyan market.

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M-Pesa & Bank Integration

Direct Paybill integration that automatically updates student accounts the moment a parent pays via M-Pesa. Bank transfers including NCBA are reconciled in real time. No manual receipting required.

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Automated Invoicing

Generate termly fee structures, send invoices via email and SMS in bulk, and track payment status per student.

Tuition

Transport

Activities

Boarding

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Instant Receipts

Digital receipts sent instantly to parent portals and via SMS on every payment.

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Expense & Supplier Management

Track petty cash, record expenses by category, manage supplier bills, and get a clear picture of your school's financial health.

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Double-Entry Accounting

A full double-entry accounting system built into your school management platform. Every fee collection, expense, and bill automatically posts to your ledger. Generate the financial statements your board, auditors, and regulators require.

check_circleCustomisable chart of accounts (income, expense, asset, liability, equity)
check_circleAutomatic journal entries from fee collections, expenses, and bills
check_circleProfit & Loss, Balance Sheet, Trial Balance, and Cash Flow statements
check_circleAged receivables and payables reports
check_circleBudget vs. actuals comparison
check_circleFull audit trail on every transaction

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Screenshot coming soon

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Curriculum Mapping

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Progress Analytics

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Lesson Planning

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CBC Competencies

Academic Excellence

The Smart Hub for CBC Implementation

The Competency-Based Curriculum requires meticulous tracking. Our module is built specifically for the Kenyan CBC framework, making assessment and reporting intuitive for teachers.

Rubric-Based Assessments

Input qualitative feedback directly into the system using predefined CBC rubrics with strands, substrands, and learning objectives.

Automated Report Cards

Generate professional, ministry-compliant report booklets in one click. Supports both CBC and traditional 8-4-4 grading.

Performance Analytics

Analyse syllabus coverage, exam trends, and grading consistency across teachers, subjects, and streams.

The Communication Hub

Bridge the gap between school and home. Engage parents and staff with powerful, multi-channel communication tools.

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Bulk SMS

Scheduled and instant messaging via Africa's Talking with delivery reports.

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Email Campaigns

Rich HTML emails with attachments via Mailgun integration.

NotificationJust now

Term 2 School Fees Reminder

Dear Parent, your balance is KES 4,500...

“Amazing tool! I never miss school events anymore.”

- Mrs. Kamau, Parent

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Manage Your Fleet and Routes

Manage your school's entire transport operation from one dashboard. Define routes and pickup zones, assign students to buses, track your fleet, and log daily bus activities. Transport managers get their own dedicated view with everything they need.

check_circleVehicle register with capacity, driver, and maintenance details
check_circleRoute and pickup area definition with maps
check_circleStudent-to-route assignment (parents select during enrolment or admin assigns)
check_circleTransport billing per route or flat rate, separate from tuition
check_circleParent visibility into their child's assigned route and bus
check_circleTransport-specific attendance tracking

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Screenshot coming soon

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Your Stores, Under Control

Track every item your school owns or consumes. From textbooks and lab chemicals to kitchen supplies and cleaning materials. Know what's in stock, what's running low, and what needs reordering.

check_circleItem register with categories (textbooks, stationery, lab supplies, kitchen, sports)
check_circleMultiple store locations (main store, lab store, kitchen store)
check_circleStock-in and stock-out tracking with low-stock alerts
check_circlePurchase order generation for reordering
check_circleStock-take, reconciliation, and valuation reports

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Screenshot coming soon

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Beyond the Classroom

Manage clubs, sports teams, trips, and competitions. Track student participation, assess skills, and bill for activities.

check_circleClub and activity group management with student enrolment
check_circleTrip planning and competition tracking
check_circleSkill and performance assessment
check_circleActivity billing separate from school fees
check_circleSession attendance and activity reports

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Screenshot coming soon

Dedicated Portals

Everyone gets their own focused experience.

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Parent & Guardian Portal

Parents log in to view fee balances, download statements, check exam results, track attendance, and update contact details. Multi-child view for parents with multiple children. Mobile-responsive.

check_circleFee balances & statements
check_circleExam results & report cards
check_circleAttendance records
check_circleSchool calendar & noticeboard

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Teacher Portal

Teachers get a focused dashboard for entering exam scores, marking attendance, viewing class lists, and communicating with parents. No clutter from admin modules.

check_circleScore entry (CBC & traditional)
check_circleAttendance marking
check_circleClass lists & student profiles
check_circleParent communication

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112 Reports. Every Answer You Need.

Finance summaries, academic analysis, attendance patterns, transport usage, communication logs. ShuleMS has a report for it. Every report filters by date, grade, stream, and more. Export to PDF, Excel, or CSV.

check_circle13 report categories: Finance, Accounting, Academic, CBC, Attendance, Behaviour, Students, Staff, Activities, Transport, Communication, Credit/Debit Notes, Audit
check_circleSummary statistics with charts and drill-down
check_circlePDF export with school branding
check_circleExcel and CSV export for further analysis
check_circleEmail reports directly to stakeholders

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Screenshot coming soon

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The Right Access for the Right People

Create roles with granular permissions. Your bursar sees finance, your teachers see academics, your transport manager sees routes, and your admin sees everything.

check_circleRole-based access control with 88 permissions across 12 modules
check_circle8 pre-built roles (Super Admin, School Admin, Teacher, Bursar, Accountant, Admissions Officer, Transport Manager, Secretary)
check_circleCustom roles with fine-grained permission selection
check_circleUnlimited users on every plan
check_circleAudit trail of user actions

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Screenshot coming soon

Frequently Asked Questions

Common questions about ShuleMS features and capabilities.

Most schools are fully operational within 1-2 weeks. We handle data migration from your existing system and provide onboarding support to get your team confident from day one.

Yes. We support migration from spreadsheets, other school management systems, and manual records. Our team handles the heavy lifting so you don't have to.

No. ShuleMS is fully cloud-based. All you need is a browser and an internet connection. It works on phones, tablets, and computers.

Absolutely. ShuleMS is built for school groups. You get a single dashboard to oversee all your schools while each school operates independently with its own data, staff, and settings.

Yes. We integrate directly with Safaricom's Daraja API for STK Push payments, automatic reconciliation, and real-time payment notifications. We also support bank payment reconciliation including NCBA.

Yes. You can configure flexible payment plans, early payment discounts, and fee agreements per student or family. The system tracks balances and sends reminders automatically.

Yes. Full support for strands, sub-strands, learning outcomes, rubric scoring, and CBC report cards. This is purpose-built for CBC from the ground up, not traditional grading bolted on.

Yes. Bulk SMS (via Africa's Talking) and email (via Mailgun) are built in, with scheduling, templates, contact groups, and delivery reports.

ShuleMS has role-based access control with 88 granular permissions across 12 modules. You define exactly what each staff role can see and do. Your bursar sees finance, your teachers see academics, your transport manager sees routes.

Data is encrypted, backed up daily, and hosted on secure cloud infrastructure. Each school group's data is fully isolated with strict tenant separation.

We offer a guided onboarding experience. Book a demo and we will walk you through the platform with your school's actual use case. If it is a good fit, we will get you set up with a 40% setup fee to begin, with the balance due after your school is fully configured, migrated, and your team is trained. You only start monthly payments once everything is live.

No. The monthly fee covers everything: every feature, every user, every upgrade. The only variable costs are SMS credits, which are billed at carrier rates.

Dedicated onboarding, WhatsApp and phone support during business hours, and a knowledge base with video tutorials. School groups get a dedicated account manager.

Ready to transform your school?

Book a personalised demo and see how ShuleMS can streamline your school's operations.

Book a Demo Contact Sales